Use this form if an extenuating circumstance causes you to take a period off your research or you may wish to voluntarily withdraw from the programme.

The Leave of Absence/Withdrawal process is an important aspect of the MPhil and PhD programmes at UTT. This guideline outlines the procedure for requesting a leave of absence or voluntary withdrawal.

Purpose of Leave of Absence/Withdrawal

1. Leave of Absence:
   • Allows students to temporarily interrupt their studies due to extenuating circumstances such as health issues, personal reasons, or unforeseen events.
2. Voluntary Withdrawal:
   • Permits students to voluntarily withdraw from the MPhil or PhD programme.

Leave of Absence Procedure

1. Request Form:
   • Obtain the Leave of Absence/Withdrawal form from the Office of Research, Impact, and Postgraduate Studies (RIPS).
2. Completion of Form:
   • Complete all sections of the form, providing detailed information about the reason for the leave of absence or withdrawal.
3. Supporting Documents:
   • Attach any relevant supporting documents, such as medical certificates or other evidence justifying the need for a leave of absence.
4. Supervisor's Approval:
   • Seek approval from your supervisor by obtaining their signature on the form.
5. Submission:
   • Submit the completed form along with supporting documents to the Office of RIPS.
6. Review and Decision:
   • The application will be reviewed by the academic unit, and a decision will be communicated to you.

Voluntary Withdrawal Procedure

1. Request Form:
   • Obtain the Leave of Absence/Withdrawal form from the Office of RIPS.
2. Completion of Form:
   • Complete all sections of the form, providing clear details regarding the decision to withdraw voluntarily.
3. Supervisor's Approval:
   • Seek approval from your supervisor by obtaining their signature on the form.
4. Submission:
   • Submit the completed form to the Office of RIPS.
5. Review and Decision:
   • The withdrawal request will be reviewed by the academic unit, and a decision will be communicated to you.

Considerations

1. Timeline:
   • Ensure that you submit the request for leave of absence or withdrawal well in advance, considering any deadlines or academic timelines.
2. Communication:
   • Maintain open communication with your supervisor and the academic unit throughout the process.

The Leave of Absence/Withdrawal process is designed to accommodate unforeseen circumstances or personal challenges. Follow the outlined procedure, and ensure timely submission of the required documents for a smooth process.