JOB PURPOSE/SUMMARY

To provide administrative support in the execution of the programme's operations and activities.

DUTIES/RESPONSIBILITIES

• Assists in the preparation and maintenance of accurate and up-to-date e-records and related filing systems (re: student files and other documents).
• Provides assistance in resolving queries and follows-up on related administrative matters.
• Liaises with the Student Registry and Student Support Services Units in processing of student data; and works cross-functionally with other UTT business units when necessary.
• Assists in compiling student information, grades, and attendance registers; and in preparing of related reports.
• Assists in scheduling and arranging meetings, seminars, and other work-related events.
• Assists in the preparation of examination mark sheets.
• Participates in projects and undertakes special assignments.
• Performs other duties as necessary to ensure effective and efficient discharge of the Unit's activities.

QUALIFICATIONS & EXPERIENCE

• Diploma/Advanced Diploma in Office Administration, Business Administration, Marketing or a related field of study
• Minimum of three (3) years relevant work experience

COMPETENCIES

• Exposure to general administrative support duties
• Awareness of the Unit's and the University's business/environment & policies and procedures
• Basic proficiency in the use of the MS Office Suite/related software
• Effective interpersonal and communication skills
• Works collaboratively with team members
• Meticulous and pays particular attention to details
• Time management skills and ability to be flexible and adapt to changing priorities